Sunday, June 5        Pool / Pre-Authorized Media Access
Monday, June 6        Pool / Pre-Authorized Media Access

NOTES:  

• Build times begin at 8:00 AM.
• Access hours are 8:00 AM to 4:00 PM.  Access hours are subject to change.
• Overtime rates will be in effect Monday–Friday from 4:30 PM to 8:30 PM.
• Double time rates apply Monday – Friday from 8:30 PM to 8:00 AM and beginning 8:30 PM Friday until 8:00 AM (ie all day Saturday - Sunday.)

Wednesday, June 8         7:00 AM to 7:00 PM
Thursday, June 9             7:00 AM to 7:00 PM
Friday, June 10                7:00 AM to 7:00 PM

Saturday, June 11        All spaces must be cleared by 12:00 PM
                                    Outside carriers must be checked in by 9:00 AM

NOTES:  

• Access hours are 8:00 AM to 4:00 PM.  Access hours are subject to change.
• Overtime rates will be in effect Monday–Friday from 4:30 PM to 8:30 PM.
• Double time rates apply Monday – Friday from 8:30 PM to 8:00 AM and beginning 8:30 PM Friday until 8:00 AM (i.e. all Saturday – Sunday).

Advance shipping begins Monday, May 2 at 9:00 AM and ends Tuesday, May 31 at 4:00 PM.

Advance shipping address:
(Your Company Name & Workspace)
IX Summit of the Americas 
c/o Hargrove
TForce Freight c/o Crane Freight & Cartage 
8721 Merrill Avenue 
Chino, CA  91710

Advance Warehouse Receiving Hours: Monday – Friday, 9:00 AM to 4:00 PM

NOTE: Monday, May 30 is a holiday and the advance warehouse will be closed.

Print Advance Shipping Labels

Request a Hargrove Shipping Quote

• Shipments are to contain no items on the USSS prohibited items list.
• Material Handling is billed by the hundredweight, or per CWT, with a 2 CWT minimum.
• When computing material handling costs, remember to round up to the next hundred pounds. 
• Each delivery to the dock constitutes a shipment, and is billed accordingly.
• Shipments received without weight tickets will be weighed and charged special handling rates.
• Special handling rates also apply to shipments requiring additional or double handling, including pad-wrapped, unskidded and double-stacked shipments; side-door, constricted-space and/or ground-level unloading, and oversized crates.
• Advance shipments received after Tuesday, May 31 at 4:00 PM may be subject to a late-to-warehouse and/or truck-&-driver fee to move late-received materials to the event site.
• “Total” cost is an estimate.  Billing will be based upon the actual weight of each shipment.
• Any freight received at the Advance Warehouse or Direct to Show Site will be subject to 100% of Material Handling Fees outlined in this manual.
   

Direct shipping will begin on Sunday, June 5 at 8:00 AM.

Direct shipping address:
(Your Company Name & Workspace #)
IX Summit of the Americas 
c/o Hargrove
Los Angeles Convention Center
1201 S. Figueroa Street 
Los Angeles, CA  90015

Print Direct Shipping Labels

Request a Hargrove Shipping Quote

• Shipments are to contain no items on the USSS prohibited items list.
• Material Handling is billed by the hundredweight, or per CWT, with a 2 CWT minimum.
• When computing material handling costs, remember to round up to the next hundred pounds. 
• Each delivery to the dock constitutes a shipment, and is billed accordingly.
• Shipments received without weight tickets will be weighed and charged special handling rates.
• Special handling rates also apply to shipments requiring additional or double handling, including pad-wrapped, unskidded and double-stacked shipments; side-door, constricted-space and/or ground-level unloading, and oversized crates.
• Advance shipments received after Tuesday, May 31 at 4:00 PM may be subject to a late-to-warehouse and/or truck-&-driver fee to move late-received materials to the event site.
• “Total” cost is an estimate.  Billing will be based upon the actual weight of each shipment.
• Any freight received at the Advance Warehouse or Direct to Show Site will be subject to 100% of Material Handling Fees outlined in this manual.
   

SOA Media Logistics Team
SummitMedia@state.gov 

General Questions
SOAMediaServices@hargroveinc.com
240.726.3848

Cabling / Electrical Questions
SOACablingElectrical@hargroveinc.com
909.917.1671